Executive Office Coordinator

RDV Corporation/RDV Staffing • Grand Rapids, MI, US • 3w ago

The Opportunity
The Executive Office Coordinator will provide general administrative support to the Executive Office, including serving as the on-site contact for meetings.

Our Unique Benefits
At RDV, we are intentional about enriching our culture and employee experiences through a unique blend of benefit offerings that include:

Robust health insurance options with competitive employer contributions.
401k retirement plan with a generous employer match of up to 7.5%.
Grab and Go Deli/Market with employer-provided account credit of $650/year.
Paid Time Off (PTO) starting at 22 days per year in addition to paid holidays.
Fun culinary experiences and connecting with co-workers at monthly catered lunches, free of charge to employees.
Employer paid parking in the heart of downtown Grand Rapids.
Education and training reimbursement programs.
Discounted memberships to MVP Sportsplex.

What You'll Do

Provide administrative support including printing meeting materials, scheduling meetings and appointments, assisting with updating calendars, making travel arrangements, running errands, and other duties as assigned.
Coordinate on-site logistics for meetings and events for the Executive Office, Family Governance, and Family Advisor teams including greeting guests, room set up, IT support, food/beverage orders, clean up, etc.
Welcome all guests, partners, vendors and family members and serve as their point of contact while in the building.
Maintain the appearance of the executive floors by ensuring cleanliness, stocking supplies, and organizing spaces.
Manages and updates the CRM system, including adding and updating contacts, adding notes and meeting details.
Manage the tracking and approval process for corporate event sponsorships, ensuring compliance with company policies and timely documentation.

What You'll Bring

An associate degree or 2+ years of equivalent customer service work experience preferred.
Leads with a servant heart; demonstrates top-level customer service through a ‘no task is too small’ approach. Ability to handle multiple priorities and deadlines with exceptional attention to detail, organization, confidentiality, and follow through.
Must demonstrate a high degree of integrity, ethics, discretion, and dedication to the mission of the organization.
Demonstrated proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; database experience preferred.
Excellent organization skills with ability to initiate, prioritize, follow through on projects, work independently, and be self-directed.
Excellent verbal and written communications skills.

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